The project to digitally archive the Bureau of Environmental Radiation’s terminated license files has been approved. Digitization of BER’s terminated files will create an invaluable network in which to quickly access necessary information digitally and remotely. The completion of this project will save significant time and effort in the future, while establishing a secure, accessible, and comprehensive archive of BER’s files to the benefit of all employees.
Because the license PI#’s already exist in NJEMS, the most comprehensive storage option is to add scanned files directly under the most recent RAD activity gray bar’s attachment list for ease of access. However, because radioactive materials documents are considered sensitive information and we are under regulatory obligation to limit access (per N.J.A.C. 7:1D-3.2(b)) from non-BER employees, our goal is to upload these PDF files to the NJEMS attachment list and protect view and access similar to the permissions granted to other RAD documents (such as RAD licenses and RAD word documents).

This has the potential to benefit not only this project but will allow for uploading of pertinent PDF documents to NJEMS under active licenses, which are currently only available on the shared drive or in a physical license file. Storing license files under the gray bar of an already existing PI# in NJEMS is the most comprehensive storage option, particularly for BER employees requiring access to whole, complete license files while working remotely. This consolidates pertinent documents to one location for time-saving ease of access. This will potentially avoid instances of licenses being taken out of the office for remote work, which can risk loss or damage of documents.

July 1, 2025 – This date is ideal, but flexible. The project is already underway but cannot move forward without a means of file storage.