IPTD-372
Radiation Ad-hoc submissions - Facility Submittal Service
Description
This project must consider the scope of records received, their range of appropriate destination in NJEMS and their varying level of necessary security to see if solutions like FSS or other customer RSP might apply.
Problem Statement
The program currently uses individual staff email to receive ad-hoc submissions of info and data requested around inspections or remediation efforts that may be large, detailed or that otherwise may trigger email screening/sequestering software. The workarounds to get such documents are time consuming and varied by staff and regulated entity and cause delays and waste. The use of email is also inherently lacking in audit-tracking and requires manually steps for file storage which is not standardized.
Project Justification
Project is needed to reduce some amount of wasted time and non-standard filing of official records. (currently unmeasured and not yet prioritized)
Estimated Transactions
several per month per staff member at least.
Components
FSS (generic Facility Submittal Service)/DEP OnlineRSP (customized service)/DEP Online
Target Rollout Date
None
Target Rollout Date Reason
None
Activity
Show:
meeting today explored the needs vs possible options and arrived at the program finding the current methodology, even with 2-3 breakdowns per year, preferrable to the added effort upon customers and possible effort and complexity to staff for setting up any kind of formal submission. It was uncovered that the main need is not to possess records but only gain temporary access to view which the current customer-supplied sharepoint solution provides.
No urgent need was identified for any other workflows besides the post-inspection reviews. Some needs may exist that would good candidates for a future SimpliGov flow as there are many complexities to ensuring very limited access to anything stored in NJEMS.
Knute will seek to get at current lists of cleared domains that might simplify or help troubleshoot any problems in the current process.