IPTD-453
SimpliGov replace shared procurement emails
Description
replace DEPprocurment@dep.nj.gov and DEPprocurementforestry@dep.nj.gov with a single SimpliGov workflow. This needs to be very simple with perhaps P-card or other payment method drop down, comments and attachments. This would be collaborative stage heavy with minimal stages. This would mimic a drop-box with ability to route processing/review to multiple staff.
Problem Statement
Currently used shared email resources have led to lost records with the inherent lack of control or flow to incoming messages.
Project Justification
Procurement is a noted complex and lengthy process demanding shared but controlled/tracked access, preservation of the request history and long-term storage of final records for possible future audits. This project envisions a simple start that just replaces the current email to avoid losses and delay. It is expected that a workflow could be best refined after some use of the most basic tool.
Estimated Transactions
None
Components
SimpliGov
Target Rollout Date
None
Target Rollout Date Reason
None
Activity
Show:
Mary K. provided requested examples on 8/14/24
From 7/23 meeting with program:
Request Steps for Procurement Flow
Comes in and goes to Program's Procurement Specialist
If approved
Specialist enters the info into NJSTART and uploads the PDF of the purchase order
Specialist marks they entered it into NJSTART in the SimpliGov flow
Once sent into NJSTART and checks made in the flow marked Completed/Approved
If Denied
Does no where and is marked Completed/Denied