IPTD-335
Licensed Operator - Automate Application Process
Description
Deliverables for this project include …
(1) RSP Service: Develop an RSP service or online portal to handle the individual pieces of information contained on the License Operator applicant forms. The main focus of this project is to insert data directly into NJEMS via electronic application submittals.
(2) Attachment Completeness Check: Include some completeness check logic prior to an applicant submitting their application to DEP. Depending on the type of license(s) being applied for, the code logic should require the appropriate attachments.
(3) License Application Form Completeness Check: If there are missing pieces of data on the electronic form, the user should be presented with an ‘easy to understand’ warning message highlighting to the user what needs to be fixed.
(4) Multiple Licenses: Ensure that the solution developed can handle any combination of multiple licenses for Licensed Operators.
(5) Payments: Part of this solution will need to include the handling of payments. A $70.00 fee is for each application submitted. PSI charges the applicant $104.00 to take an exam each time. We will also need language to state to applicants that if they are in the system already (i.e. they let their license lapse for a year or even a decade), they don't need to submit an application, They just need to notify DEP that they want to sit for the exam and we place them on the PSI eligibility list (this will save us a lot of refunds once the RSP is active).
(6) Addresses: For applicants that are already registered in NJEMS, WSGS doesn’t want any old addresses or phone numbers brought forward. If an applicant already exists, it should bring up existing contact information and provide a solution to update that contact information if needed.
Project Justification
• Industrial Wastewater Treatment System (N License)
• Public Wastewater Collection System (C License)
• Public Wastewater Treatment System (S License)
• Public Water Distribution System (W License)
• Public Water Treatment System (T License)
• Very Small Water System (VSWS License)
There are also additional forms for Licensed Operators in Charge.
• Employment Notification Form DEP-065 (Water)
• Employment Notification Form DEP-065 (Wastewater)
DEP is responsible for the oversight of this program.
This system went live on 9/10/25 and the program is already receiving online exam applications and license operator in charge submissions. This project is complete.
Rollout status from Malathi: “We are waiting on management to give their approval to have the instructions uploaded to our website as well as the links to the services. I believe the target live date is September 1.”
Deployed to JEMR. JEMR Testing starting 1/28/2024
Release package received to deploy to JEMR, RSP code has been deployed to the JEMR and JEMZ. The DB scripts have been deployed to the JEMZ as well. DBA will deploy the DB scripts to the JEMR when possible.
Planning JEMR rollout date and minimal program testing prior to Prod rollout
Release package received 12/19/2024. Package downloaded and the zip was put it here: \\dep-tcshared\shared\Projects\NJEMS\Builds\RSP\IPTD335 LO Automate Application. Victor is getting DBAs to review the package
Comments on draft design sent to CGI on 6/13/2024 by John Smith of DOIT
OMB didn’t sign off on procurement package prior to quote date expiring. Upon getting new quotes, an additional 1% increase occurred. The latest quote is attached. This also means that the procurement package that was submitted contains an outdated quote because the package was submitted prior to the Dell 1% increase.
Procurement package was sent to B&F on 1/29/24.
ARInspect SOW (Part 1) - attached - sent to T-3121 Resellers for quotes on 12/20/2023. Part 1 SOW is for
8/24/2023 CGI Estimate $377,720 - $419,343 (see attached)
7/6 - IT project sheet sent to CGI for estimate
7/6: IT Project sheets are done. Need to get estimates from CGI.
Have written up a draft Project IT Sheet. Gave staff till Friday 6/23/23 to review and provide comments.
This is a new project. I need to meet with folks to find out more details and to formalize over next few weeks. Putting this into Jira so DOIT is aware of need and potentially it could be good fit for the 2.5 million. Will update Jira once I know more.