New Hire Online Portal

Description

Work on developing/piloting a new hire portal. As soon as employees receive a job offer, they will receive access to the company's online portal. Here is where they can access content that is designed to engage them immediately, like a friendly note from HR, their mgmt., first-day information, welcome letter, a glossary of the company's acronyms, mission statement, virtual employee handbook, a brief description of their program, job duties, an org chart with interactive information. This will also benefit HR through dashboards that could be built to organize and track tasks that need to be completed and managed electronically, such as W-4 or I-9, benefits, and payroll forms, etc. We can also start having new employees fill out new hire paperwork online, consider providing the answers to questions that they may have, such as where to go on the first day, who to ask for when they arrive, and what to wear, etc.

Project Justification

Plain and simple, digital onboarding is less work. With the right platform, organizations can avoid the mountain of paperwork that kills a new employee’s spirit on their first day. Instead, those that go digital can distribute electronic forms that take less time and effort for both parties to prepare. Even better, you can give new hires access to a “new hire portal” where documents can be filled out, electronically signed, and turned in before they ever step foot in the office. When put into practice, this process — called pre-boarding — makes organizations 1.6 times more likely to have a lower cost per hire, according to Aberdeen’s research. Digital onboarding platforms allow organizations to save money on expensive paper HR packets and integrate with all of your organization’s HR platforms (payroll, HRIS, ERP, etc.) to make life easier for your team. More importantly, they make Day 1 easier — and more exciting — for your new hires.

Linked work items

Activity

Knute Jensen 24 May 2023, 17:08

This is up and running with small tweaks. All new hires are directed to this now for their paperwork.

Knute Jensen 25 January 2023, 18:06

this is up and running with NeoGov. Some procurement issues to ironed out still.