IPTD-149
OPRA Initiative - Digitize Existing Hard Copy - In-house Scanning/Digitization Workflows and Processes
Description
This is the project for developing internal scanning process workflows and scanning prioritization with the program areas
Analyze, prioritize and prepare paper and film records for digital imaging and ingestion into HighView. Develop in-house processes and procedures for internal scanning and digital workflows to negate the need for paper documents to go to warehouse storage. Implement HighView workflows and utilize HighView batch scanning functionality to facilitate digitization of received paper upon receipt so that the digital copies can be utilized throughout the normal business process workflow and the paper can be shipped to long term storage or destroyed
Problem Statement
Presently there are no processes or procedures to digitally manage paper documents received by the Department, requiring these paper documents to be passed along through the regular business process (including work from home, and ultimately end up in the warehouse, requiring that paper to be retrieved for OPRA requests
Project Justification
Better processes will facilitate increased economic development and Brownfields development goals
Estimated Transactions
None
Target Rollout Date
1 March 2022
Target Rollout Date Reason
None
Linked work items
Activity
Show:
Completed scanning of INS Document Series. Moving onto TMS (Tank Management System) record Series. Beginning Resume review/interview process for 2nd scanning prep hourly.