Green Acres NJEMS Closeness of Fit Analysis (COFA) session held and final COFA document being prepared. CGI Work Plan for NJEMS Green Acres Integration JAD and Design being discussed

DOIT has a draft workplan #193 with CGI (attached) with Closeness of Fit Analysis (COFA) for Green Acres starting in February 2025 (Workplan also addresses Blue Acres). Green Acres provided attached IT Project Sheet and Problems Assessment Worksheet, and is working on a detailed SIPOC analysis of systems of work, expected by end of January, to round out the Assessment Worksheet.

Meeting today included: Dragon, Elizabeth [DEP] Elizabeth.Dragon@dep.nj.gov; Tenebruso, Peter [DEP] Peter.Tenebruso@dep.nj.gov; Harlow, Patrick [DEP] Patrick.Harlow@dep.nj.gov; Bridgewater, Jim [DEP] Jim.Bridgewater@dep.nj.gov; McGee, Fawn [DEP] Fawn.McGee@dep.nj.gov; Murphy, Cecile [DEP] Cecile.Murphy@dep.nj.gov; Mannick, Kurt [DEP] Kurt.Mannick@dep.nj.gov; Sapp, Martha [DEP] Martha.Sapp@dep.nj.gov, and Knute Jensen.

We reviewed the shared need for a comprehensive system update to support both Green and Blue Acres, which DOIT aims to initiate in early 2025 with a closeness of fit analysis under the CGI contract. Much of the needs are anticipated to be satisfied by migrating to NJJEMS and the analysis will generate full recommendations and timing of steps in a roadmap.

Green Acres will continue work through 2024 on migrating their current Access tools to a SQL server back-end, involving useful data clean-up along the way that will serve eventual solutions. A demo of NJEMS to Blue Acres July 23 will include some Green Acres staff to achieve common appreciation of that toolset and begin some thinking about what may be possible. Other toolsets for aspects of grant management were also discussed. eCivis | Grant Management System & Cost Allocation Software and Carrolton’s work previously presented to DEP’s Fed Funds.

Knute shared process descriptions from Blue Acres for Green Acres to consider and model ahead of closeness of fit in 2025.

Martha Sapp developing an IT sheet for her specific needs and concerns, this may include some CRM functions. We also need to confirm that Green Acres can move ahead without OTPLA who needs to follow for diversions online. We need to include Blue Acrres leads in any early discussions for scope: Wald-Wittkop, Courtney [DEP] <Courtney.Wald-Wittkop@dep.nj.gov>; Caycho, Brian [DEP] <Brian.Caycho@dep.nj.gov>; Chin, Alvin [DEP] <Alvin.Chin@dep.nj.gov>